Position Summary:
The Document Management Specialist provides support to the Property Management Department and reports to the Scanning Project Supervisor.
This position is responsible for directing the scanning and coding of electronic and paper commercial real estate legal documents, identification and organization of legal documents, as well as monitoring and reporting on changes in a shifting regulatory environment.
Responsibilities:
Directing team members for appropriate coding of documents once identified
Identifying and coding of documents for key departments (for example: legal, tax, internal audit, real estate, risk management, maintenance, accounting)
Identification and classification of critical real estate documents for retrieval including leases, amendments, deeds, and Easements
Common documentation types are listed below, however, may vary state to state and store to store:
Lease documents
Real Estate documents
Tax and Invoice documents
Maintains computerized and hard copy commercial real estate documents and coordinates document management
Lead the migration of legal documents using electronic document storage software and follow legal and regulations appropriate with digital file management
Comply with AutoZone’s record and retention policy which includes advising on retention of the documents
Other duties as assigned, and as role and responsibilities evolve and change due to business, contracts and regulatory needs
Requirements:
Minimum 5 years’ of experience in recognizing and reviewing numerous types of commercial real estate documents (e.
g.
, lease, purchase contract, amendment, easement, restriction, encroachment, title policy, warranty deed and closing statement)
Familiarity with OCR/PDF functionality
Familiarity with Document Management systems
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